Privacy policy

Privacy policy

Name and contact of the person responsible in accordance with Article 4 paragraph 7 GDPR

Grumbach und Petermann GmbH
Rudolf-Diesel-Str. 13
D-33428 Harsewinkel
Germany
Phone:  0049 5247 9248-0
Fax:  0049 5247 9248-20
E-Mail info@gupgmbh.de

Data Protection Officer
Name: Pascal Petermann
Address: Rudolf-Diesel-Straße 13, D-33428 Harsewinkel
E-Mail: ppetermann@gupgmbh.de

Security and protection of your personal data

We consider it our primary responsibility to maintain the confidentiality of the personal data you provide and to protect it from unauthorized access. We therefore apply the utmost care and the most modern security standards to ensure maximum protection of your personal data.

As a company under private law, we are subject to the provisions of the European Data Protection Regulation (GDPR) and the regulations of the Federal Data Protection Act (BDSG). We have taken technical and organisational measures to ensure that the regulations on data protection are observed both by us and by our external service providers.

Definitions

The legislator requires that personal data are processed lawfully, fairly and in a way that is comprehensible to the data subject („lawfulness, fairness, transparency“). To ensure this, we inform you about the individual legal definitions which are also used in this data protection declaration:

  1. Personal data
    „Personal data“ shall mean any information relating to an identified or identifiable natural person (hereinafter referred to as „data subject“); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identification, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
  2. Processing

    „Processing“ means any operation or set of operations, performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 
  3. Restriction of processing

    „Limitation of processing“ means the marking of stored personal data with a view to limiting their processing in the future.
  4. Profiling

    „Profiling“ means any automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular with a view to analysing or predicting aspects relating to the performance of work, economic situation, health, personal preferences, interests, reliability, conduct, location or movement of that natural person.
  1. Pseudonymisation

    „Pseudonymisation“ means the processing of personal data in such a way that the personal data cannot be attributed to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data cannot be attributed to an identified or identifiable natural person.
  1. File system

    „‚Filing system“ means any structured collection of personal data accessible according to specific criteria, whether centralised, decentralised or organised along functional or geographical lines. 

  2. Controller

    „Controller“ shall mean a natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or national law, provision may be made for the controller or for the specific criteria for his or her designation in accordance with Union or national law.
  3. Contractor

    “ Contractor“ means any natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller. 

  4. Recipient

    „‚Recipient“ means any natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not that person is a third party However, authorities which may receive personal data in the context of a specific investigation task under Union or national law shall not be considered as recipients; the processing of such data by those authorities shall be carried out in accordance with the applicable data protection rules and in compliance with the purposes of the processing.

  5. Third parties

    „‚Third parties“ shall mean any natural or legal person, public authority, agency or any other body, other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process personal data. 

  6. Agreement

    The data subject’s „agreement“ means any freely given specific, informed and unequivocal expression of his or her wishes, in the form of a declaration or any other unequivocal affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.

Lawfulness of the processing

The processing of personal data is lawful only if there is a legal basis for the processing. Pursuant to Article 6 (1) lit. a – f GDPR, the legal basis for processing may be in particular:

  1. The data subject has given his or her consent to the processing of personal data concerning him or her for one or more specific purposes;
  2. the processing is necessary for the performance of a contract to which the data subject is party or for the implementation of pre-contractual measures taken at the request of the data subject;
  3. processing is necessary for compliance with a legal obligation to which the controller is subject;
  4. processing is necessary to protect the vital interests of the data subject or of another natural person;
  5. the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  6. the processing is necessary to protect the legitimate interests of the controller or of a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data, in particular where the data subject is a child.

Information on the collection of personal data

(1) In the following, we provide information about the collection of personal data when using our website. Personal data are e.g. name, address, e-mail addresses, user behaviour.

(2) If you contact us by e-mail or via a contact form, the data you provide (your e-mail address, your name and telephone number if applicable) will be stored by us to answer your questions. We delete the data collected in this context after storage is no longer required, or processing is restricted if there are legal obligations to retain data.


Collection of personal data when visiting our website

If you use the website for informational purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser sends to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website and to ensure stability and security (legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR):

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (concrete page)
  • Access status/HTTP status code
  • Amount of data transmitted in each case
  • Website from which the request comes
  • Browser
  • Operating system and its interface
  • Language and version of the browser software.

     

Using cookies

(1) In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard disk, assigned to the browser you are using and through which certain information flows to the site that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer. They serve to make the Internet offer as a whole more user-friendly and effective.

(2) This website uses the following types of cookies, the scope and function of which are explained below:

  • Transient cookies (see a.)
  • Persistent cookies (see b.).
  1. Transient cookies are automatically deleted when you close the browser. This includes in particular session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This enables your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser.
  2. Persistent cookies are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
  3. You can configure your browser settings according to your preferences and, for example, refuse to accept third-party cookies or all cookies. So-called „third party cookies“ are cookies that were set by a third party and therefore not by the actual website you are currently visiting. Please note that by disabling cookies you may not be able to use all the features of this website.

Further functions and offers of our website

(1) In addition to the purely informational use of our website, we offer various services which you can use if you are interested. For this purpose, you will generally have to provide additional personal data which we use to provide the respective service and to which the aforementioned data processing principles apply.

(2) In some cases we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are checked regularly.

(3) Furthermore, we may pass on your personal data to third parties if we offer participation in promotions, competitions, conclusion of contracts or similar services together with partners. You will receive more detailed information on this when you provide your personal data or in the description of the offer below.

(4) Insofar as our service providers or partners are based in a state outside the European Economic Area (EEA), we will inform you of the consequences of this circumstance in the description of the offer.

SSL encryption 2

For reasons of security and to protect the transfer of confidential content such as enquiries via the contact form, this website uses seamless SSL encryption. You can recognise an encrypted connection by the fact that the address bar of the browser changes from “http://” to “https://” and by the padlock symbol in your browser bar.

If SSL encryption is enabled, the data you submit to us can not be read by third parties.

Children

Our offer is basically directed at adults. Persons under 18 years of age should not transmit any personal data to us without the consent of their parents or legal guardians.

Data subject’s rights

(1) Revocation of consent

If the processing of personal data is based on a granted consent, you have the right to revoke this consent at any time. Revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

You can contact us at any time to exercise your right of revocation.

(2) Right to confirmation

You have the right to request confirmation from the data controller as to whether we are processing personal data concerning you. You can request such confirmation at any time by contacting us at the contact details given above.

(3) Right of access

If personal data is processed, you can request information about this personal data and about the following information at any time:

  1. the purposes of processing;
  2. the categories of personal data processed;
  3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organisations;
  4. if possible, the envisaged duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
  5. the existence of a right of rectification or erasure of personal data concerning you or of a right of opposition to or restriction of processing by the controller;
  6. the existence of a right of appeal to a supervisory authority;
  7. if the personal data are not collected from the data subject, any available information as to their origin;
  8. the existence of automated decision-making, including profiling, in accordance with Article 22 paragraphs 1 and 4 GDPR, and, at least in these cases, meaningful information on the logic involved and the scope and intended consequences of such processing for the data subject.

If personal data are transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer. We will provide a copy of the personal data that is the subject of the processing. We may charge a reasonable fee for any further copies that you request, based on the administrative costs. If you make the request electronically, the information shall be provided in a standard electronic format, unless the request states otherwise. The right to receive a copy in accordance with paragraph 3 shall not prejudice the rights and freedoms of others.

(4) Right of rectification

You have the right to ask us to correct any incorrect personal data concerning you without delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary declaration.

(5) Right of cancellation („right to be forgotten“)

You have the right to request the controller to delete personal data relating to you immediately and we are obliged to delete personal data immediately if any of the following reasons apply:

  1. The personal data is no longer necessary for the purposes for which it was collected or otherwise processed.
  2. The data subject withdraws his or her consent on which the processing was based pursuant to Article 6 paragraph 1 letter a or Article 9 paragraph 2 letter a GDPR and there is no other legal basis for the processing.
  3. The data subject lodges an objection to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate reasons for the processing, or the data subject lodges an objection to the processing pursuant to Article 21(2) GDPR.
  4. The personal data were processed unlawfully.
  5. The deletion of the personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  6. The personal data was collected in relation to information society services offered in accordance with Article 8 paragraph 1 of the GDPR.

If the controller has made the personal data public and is obliged to delete them in accordance with paragraph 1, he shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that a data subject has requested them to delete all links to these personal data or copies or replications of these personal data.

The right of cancellation („right to be forgotten“) does not apply insofar as the processing is necessary:

  • to exercise the right to freedom of expression and information;
  • to comply with a legal obligation to which the processing is subject under Union or national law to which the controller is
  • subject, or to carry out a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest relating to public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
  • for archiving, scientific or historical research purposes in the public interest or for statistical purposes pursuant to Article 89
  • paragraph 1 of the GDPR, insofar as the law referred to in paragraph 1 is likely to render impossible or seriously hamper the
  • attainment of the objectives of such processing, or
  • to assert, exercise or defend legal claims.

(6) Right to restrict processing

You have the right to ask us to limit the processing of your personal data if one of the following conditions is met:

  1. the accuracy of the personal data is contested by the data subject, for a period of time which enables the controller to verify the accuracy of the personal data
  2. the processing is unlawful and the data subject refuses the deletion of the personal data and instead requests the restriction of the use of the personal data;
  3. the controller no longer needs the personal data for the purposes of the processing, but the data subject needs them in order to exercise or defend his rights; or
  4. the data subject has lodged an objection to the processing pursuant to Article 21 paragraph 1 GDPR, as long as it is not yet clear whether the legitimate reasons of the controller outweigh those of the data subject.

If processing has been restricted in accordance with the above conditions, such personal data – apart from being stored – shall be processed only with the consent of the data subject or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

In order to exercise the right to limit the processing, the data subject may at any time contact us at the contact details given above.

(7) Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format and you have the right to transfer such data to another responsible party without interference from the responsible party to whom the personal data has been provided, provided that:

  1. the processing is based on a consent pursuant to Article 6 paragraph 1 letter a. or Article 9 paragraph 2 letter a. or on a contract pursuant to Article 6 paragraph 1 letter b GDPR and
  2. the processing is carried out using automated procedures.

When exercising the right to transfer data in accordance with paragraph 1, you have the right to obtain that personal data be transferred directly from one controller to another controller, insofar as this is technically feasible. The exercise of the right to data transferability shall be without prejudice to the right of deletion („right to be forgotten“). This right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(8) Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you that is carried out on the basis of Article 6 paragraph 1 letters e or f of the DPA, including profiling based on these provisions. The controller shall no longer process the personal data unless he can demonstrate compelling legitimate reasons for processing which outweigh the interests, rights and freedoms of the data subject, or unless the processing is for the purpose of asserting, exercising or defending legal claims.

Where personal data are processed for the purpose of direct marketing, you have the right to object, at any time, to the processing of personal data relating to you for the purpose of such marketing, including profiling, insofar as it relates to such direct marketing. If you object to processing for the purposes of direct marketing, your personal data will no longer be processed for those purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right of objection by means of automated procedures using technical specifications.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you for the purposes of scientific or historical research or for statistical purposes, as referred to in Article 89(1), except where such processing is necessary for the performance of a task carried out in the public interest.

You may exercise the right of objection at any time by contacting the controller concerned.

(9) Automated decisions in individual cases, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or which significantly affects you in a similar way. This shall not apply if the decision:

  1. is necessary for the conclusion or performance of a contract between the data subject and the controller
  2. is authorised by Union or national legislation to which the controller is subject and such legislation provides for adequate measures to safeguard the rights and freedoms and legitimate interests of the data subject; or
  3. with the express consent of the data subject.

The controller shall take appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, which shall include at least the right to obtain the intervention of the controller, to put forward his point of view and to appeal against the decision.

The data subject may exercise this right at any time by contacting the data controller.

(10) Right of appeal to a supervisory authority

You shall also have, without prejudice to any other administrative or judicial remedy, the right to complain to a supervisory authority, in particular in the Member State of their residence, place of employment or place of the alleged infringement, if the data subject considers that the processing of personal data relating to him or her is in breach of this Regulation.

(11) Right to an effective judicial remedy

Without prejudice to any available administrative or extrajudicial remedy, including the right to appeal to a supervisory authority pursuant to Article 77 of the GDPR, you have the right to an effective judicial remedy if it considers that your rights under this Regulation have been violated as a result of the processing of your personal data contrary to this Regulation.

Use of Google Analytics

(1) This website uses Google Analytics, a web analysis service of Google Inc. (Google). Google Analytics uses cookies, ie text files stored on your computer to enable analysis of website usage by you. Information generated by the cookie about your use of this website is usually transmitted to a Google server in the United States and stored there. In case of activated IP anonymization on this website, however, your IP address is previously truncated by Google within member states of the European Union or in other states which are party to the agreement on the European Economic Area. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and truncated there. On behalf of this website’s owner, Google will use this information to evaluate your use of the website, compile reports about website activities, and provide the website’s operator with further services related to website and Internet usage. 

(2) The IP address transmitted by your browser within the scope of Google Analytics will not be aggregated with other data of Google.

(3) You can prevent the storage of the cookies by a corresponding setting of your browser software; however we would like to point out that in this case you will, if applicable, not be able to use all functions of this website in full. You can in addition prevent the entry of the data generated by the cookie and which refer to your use of the website (incl. your IP address) to Google as well as the processing of these data by Google by downloading and installing the browser plugin available under the following link: http://tools.google.com/dlpage/gaoptout?hl=en

(4) This website uses Google Analytics with the extension “_anonymizeIp()”. IP addresses are further processed in an abbreviated form hereby, a personal reference can thus be excluded. Insofar as the data collected about you enables a personal reference this will be excluded immediately and the personal data will thus be deleted immediately.

(5) We use Google Analytics in order to analyse the use of our website and to be able to improve it regularly. Through the acquired statistics we can improve our offer and design it more interesting for you as a user. For the exceptional cases, in which personal data are transmitted to the USA, Google has submitted itself to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 para. 1 sentence 1 lit. f GDPR.

(6) Third-party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 4361001. Conditions of use: http://www.google.com/analytics/terms/de.html, Overview of the Privacy Policy: http://www.google.com/intl/de/analytics/learn/privacy.html, as well as the privacy statement:: http://www.google.de/intl/de/policies/privacy.

Alternatively, you can disable the future analysis of your website visit by Google Analytics, by „clicking“ on the link below. By clicking on the link, a so-called „opt-out cookie“ is configured, which means that the analysis of your visit to our site will be prevented in the future:
Enable the „Opt-out Cookie“ for Google Analytics!

Involvement of Google Maps?

(1) On this website we use the offer of Google Maps. This allows us to show you interactive maps directly on the website, allowing you to conveniently use the map feature.

(2) By the visit to the website Google receives the information that you have called the corresponding sub-site of our website. This is carried out irrespective whether Google makes a user account available, through which you are logged in, or whether no user account exists. If you are logged into Google your data will be allocated directly to your account. If you do not wish to have the allocation to your profile at Google, you must log-out before activating the button. Google will store your data as a usage profile and use them for purposes of advertising, market research and/or to design its website suitable for the needs. Such an evaluation shall in particular be carried out (even for users who are not logged in) in order to provide advertising suitable for the needs and in order to inform other users of the social network about your activities on our website. You are entitled to a right of objection against the formation of these user profiles, whereby you must contact Google in order to exercise this right.

(3) You can receive further information regarding the purpose and scope of the data collection and their processing by the plugin provider in the privacy statements of the provider. There you will also receive further information relating to your rights and setting options in this respect for the protection of your privacy: www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted itself to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

Use of Google Fonts 1

We use Google Fonts on our website to display external fonts. This is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as „Google“.

Through certification under the EU-US Privacy Shield („EU-US Privacy Shield“) https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active, Google guarantees that the data protection requirements of the EU are also complied with when processing data in the USA.

To enable the display of certain fonts on our website, a connection to the Google server in the USA is established when our website is accessed.

The legal basis is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the optimisation and economic operation of our website.

The connection to Google established when our website is accessed enables Google to determine which website sent your request and to which IP address the display of the font is to be transmitted.

Google also offers further information at
https://adssettings.google.com/authenticated

https://policies.google.com/privacy

further information, in particular on the possibilities of preventing the use of data.

Use of reCAPTCHA

In order to protect input forms on our site, we use the “reCAPTCHA” service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter “Google.” By means of this service it can be distinguished whether the corresponding input is of human origin or is created improperly by automated machine processing.

To our knowledge, the referrer URL, the IP address, the behaviour of the website visitors, information about the operating system, browser and length of stay, cookies, display instructions and scripts, user input behaviour and mouse movements in the “reCAPTCHA” checkbox are conveyed to “Google.”

Google uses the information obtained, among other things, to digitize books and other printed matter as well as to optimize services such as Google Street View and Google Maps (e.g. house number and street name recognition).

The IP address provided as part of “reCAPTCHA” is not merged with other data from Google unless you are logged into your Google Account at the time the “reCAPTCHA” plug-in is used. If you want to prevent this transmission and storage of data by “Google” about you and your behaviour on our website, you must log out of “Google” before you visit our site or before using the reCAPTCHA plug-in.

The use of the “reCAPTCHA” service is according to the Google Terms of Use: 

https://www.google.com/intl/de/policies/privacy/.

Publication of job advertisements / online job applications 1

We will collect and process the information provided in your application electronically for the purposes of the application process. If, following your application, an employment contract is drawn up, we may store the data you gave to us in our personnel records for the purposes of our standard organisation and administration process, in compliance with applicable legal regulations.
If your application is rejected, the data you gave to us shall be automatically deleted within two months after you have been informed of this rejection. This shall not apply if legislation stipulates that data need to be stored for longer (for example, the burden of proof as per the General Act on Equal Treatment), or if you have expressly consented to your data being stored in our candidate database for a longer period.

Processor

We use an external service provider (processor) to send goods, newsletters or to handle payments, for example. The service provider uses separate commissioned data processing in order to guarantee that your personal data are protected.

We work together with the following service provider:

  • KonText – Kontor für Marketing und Öffentlichkeitsarbeit GmbH, Kättkenstraße 10, 33790 Halle in Westfalen, Germany, Data Protection Officer contact details: post@kontext.info

References

1 Template Privacy Policy of Weiß & Partner law firm

2 https://www.e-recht24.de

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